About this opportunity
1. Calendar Management:
- Coordinate and manage the Director's daily schedule, including meetings, appointments, and travel arrangements.
- Prioritize and arrange meetings, ensuring optimal time management.
2. Communication and Correspondence:
- Act as a point of contact between the Director and internal/external parties.
- Draft and review emails, reports, presentations, and other documents as needed.
3. Meeting Coordination:
- Schedule, prepare agendas, and assist in organizing meetings, conferences, and events. - Record meeting minutes and follow up on action items to ensure timely completion.
4. Travel Arrangements:
- Plan and arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Anticipate travel-related requirements and address any changes or adjustments.
5. Information Management:
- Manage sensitive and confidential information with discretion and professionalism.
- Organize and maintain electronic and physical files, ensuring easy retrieval of documents.
6. Task Prioritization:
- Proactively identify priorities and urgent tasks, ensuring that critical matters receive prompt attention.
7. Time Management & Record Keeping:
- Screen and filter incoming calls, messages, and requests to manage the Director's time effectively.
- Redirect or address inquiries as necessary.
8. Administrative Support:
- Prepare and review reports, presentations, and documents for accuracy and completeness.
- Assist in expense tracking, reimbursement submissions, and other administrative tasks.
9. Relationship Management:
- Build and maintain positive relationships with internal teams, clients, partners, and stakeholders.
- Represent the Director professionally in interactions and communications.
<strong>Qualifications and Experience:</strong>
- Bachelor's degree in Business Administration, Management, or related field.
- Proven experience (2-3 years) as an Executive Assistant, Personal Assistant, or in a similar role.
- Strong proficiency in MS Office suite (Word, Excel, PowerPoint) and scheduling tools.
- Exceptional organizational and time management skills with the ability to multitask effectively.
- Excellent verbal and written communication skills, with keen attention to detail.
- Ability to maintain confidentiality, exhibit professionalism, and exercise sound judgment.
- Strong problem-solving skills and the ability to anticipate needs and challenges.
- Adaptability to a dynamic work environment and changing priorities.
Company Sector - IT Sector
- Coordinate and manage the Director's daily schedule, including meetings, appointments, and travel arrangements.
- Prioritize and arrange meetings, ensuring optimal time management.
2. Communication and Correspondence:
- Act as a point of contact between the Director and internal/external parties.
- Draft and review emails, reports, presentations, and other documents as needed.
3. Meeting Coordination:
- Schedule, prepare agendas, and assist in organizing meetings, conferences, and events. - Record meeting minutes and follow up on action items to ensure timely completion.
4. Travel Arrangements:
- Plan and arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Anticipate travel-related requirements and address any changes or adjustments.
5. Information Management:
- Manage sensitive and confidential information with discretion and professionalism.
- Organize and maintain electronic and physical files, ensuring easy retrieval of documents.
6. Task Prioritization:
- Proactively identify priorities and urgent tasks, ensuring that critical matters receive prompt attention.
7. Time Management & Record Keeping:
- Screen and filter incoming calls, messages, and requests to manage the Director's time effectively.
- Redirect or address inquiries as necessary.
8. Administrative Support:
- Prepare and review reports, presentations, and documents for accuracy and completeness.
- Assist in expense tracking, reimbursement submissions, and other administrative tasks.
9. Relationship Management:
- Build and maintain positive relationships with internal teams, clients, partners, and stakeholders.
- Represent the Director professionally in interactions and communications.
<strong>Qualifications and Experience:</strong>
- Bachelor's degree in Business Administration, Management, or related field.
- Proven experience (2-3 years) as an Executive Assistant, Personal Assistant, or in a similar role.
- Strong proficiency in MS Office suite (Word, Excel, PowerPoint) and scheduling tools.
- Exceptional organizational and time management skills with the ability to multitask effectively.
- Excellent verbal and written communication skills, with keen attention to detail.
- Ability to maintain confidentiality, exhibit professionalism, and exercise sound judgment.
- Strong problem-solving skills and the ability to anticipate needs and challenges.
- Adaptability to a dynamic work environment and changing priorities.
Company Sector - IT Sector
About the company
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